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1.1 Unless expressly stated otherwise below, terms in these regulations are used in the sense that the General Data Protection Regulation (GDPR) assigns to them.
1.2 Personal Data
Any information relating to an identified or identifiable natural person.
1.3 Processing of personal data
Any act or set of acts relating to personal data, including in any case collecting, recording, organizing, storing, updating, modifying, retrieving, consulting, using, providing by means of transmission, dissemination or any other form of provision, bringing together, with each other, as well as with blocking, erasure and destruction of data.
A natural person, legal entity or any other person who, alone or jointly with others, determines the purposes and means of the processing of personal data.
The person who processes personal data on behalf of the controller, without being subject to his direct authority.
1.6 User of personal data
The person who, as an employee or otherwise, is authorized to process personal data within a legal or socially responsible purpose limitation.
1.7 Data subject
The person to whom the personal data relates.
A natural or legal person who has commissioned Harmonie Taal & Cultuur to provide services.
1.9 Third Parties
Anyone, not being the data subject, the controller, the processor or any person who is authorized to process personal data under the direct authority of the controller or processor.
1.10 Consent of the data subject
Any free, specific and informed expression of will by which the data subject accepts that personal data concerning him will be processed.
2.1 These regulations apply to all processing of personal data within Harmonie Taal & Cultuur and the organizations with which a processing agreement has been concluded.
Purpose of the processing of personal data
3.1 Harmonie Taal & Cultuur processes data for the following purposes:
– Communication with the student in the context of the agreed course and the administration of this course.
– Reporting and accountability to the client.
– Complying with legal obligations (such as tax and social insurance legislation).
3.2 Personal data will not be processed in a way that is incompatible with the purposes for which it was obtained. There should be a clear purpose limitation.
4.1 At most, the following data will be processed:
– General personal data
– Data regarding nationality, country of birth, identification data and address data.
– Information regarding benefits, citizen service number (BSN), education, work and language skills.
– Data regarding personal circumstances such as children.
Processing of personal data
5.1 The controller is accountable for the proper functioning of the processing of personal data and for compliance with the provisions of these regulations. His actions with regard to the processing of personal data and the provision of data are determined by these regulations.
5.2 The responsible party will take the necessary measures to promote the correctness and completeness of the recorded data. He also takes care of the necessary facilities of a technical and organizational nature to protect the personal data against loss or damage to the data and against unauthorized access, modification or disclosure thereof.
5.3 The personal data will be processed if the data processing is necessary for the performance of an agreement to which the data subject is a party, or to comply with a legal obligation to which the controller is subject.
5.4 The processing of data on ethnicity and health receive specific attention. Ethnicity and health data are processed with the explicit consent of the data subject.
Access to personal data
6.1 Only those employees have access to the personal data insofar as this is necessary for the performance of their duties and as laid down in the job description. This applies at least to the employees working at the head office. Coordinators of lesson locations only have access to the personal data of those involved who are registered at the relevant lesson location.
6.2 Anyone who has access to personal data has a duty of confidentiality with regard to the data of which he has become aware on the basis of that access.
6.3 Third parties hired by Harmonie Taal & Cultuur to perform work, have access to the processing of personal data, insofar as this is necessary for the performance of their duties and are bound by a contractual agreement.
and the duty of confidentiality.
Security of personal data
7.1 Personal data is handled with care. The data is secured for this purpose. In the case of digitally stored personal data, the data is stored on a server that employees can access via a secure SSL connection (recognizable by ‘https’ in the web address). In the case of physically stored personal data, these are stored in cabinets/rooms that can be locked from the outside by the person responsible.7.2 The student must remove his/her own personal data from computers used in the context of a course.7.3 The student must allow inspection of his/her identity document (identity card, passport, driving license and/or foreigner’s document) if requested by the coordinator, but may not have a copy made of the document.
Provision of personal data
8.1 Unless this is necessary for the implementation of a statutory regulation, the consent of the data subject is required for the provision of personal data to third parties.
Inspection of recorded data
9.1 The data subject has the right to inspect and copy the data relating to his/her person. The data subject must submit a written request to this effect via firstname.lastname@example.org.
9.2 A request as referred to in this article will be fulfilled within four weeks of receipt of the request.
9.3 The right of inspection is only granted to the data subject or his authorized representative. The person concerned or his authorized representative must be able to identify himself.
9.4 The controller may refuse to comply with a request referred to in this article insofar as this is necessary in the interest of protecting the rights and freedoms of others, the prevention, detection and prosecution of criminal offences.
9.5 A fee may be charged for the provision and dispatch of statements
Addition, correction or deletion of recorded data
10.1 If requested, the recorded data will be supplemented with a statement issued by the data subject regarding the recorded data.
10.2 If the recorded data is factually incorrect, incomplete or irrelevant for the purpose of the processing, or if it conflicts with a legal regulation of the processing, the data subject must submit a written request to the controller requesting an improvement, addition, deletion or blocking of the data. The controller does not make a decision until the officer who collected the data or his successor or deputy has been heard.
10.3 Within four weeks of receipt of the request, the responsible party will inform the applicant in writing whether or to what extent the request will be complied with. A refusal is reasoned.
10.4 Removal does not take place insofar as retention is required by law.
10.5 The responsible party will ensure that a decision to supplement, correct or remove data is implemented as soon as possible.
10.6 in the event of deletion of data, a statement will be included in the data that the data has been deleted at the request of those involved.
11.1 Personal data will not be kept in a form which permits identification of the data subject for longer than is necessary for the purposes for which they were collected or subsequently processed.
11.2 Unless stipulated otherwise, the retention period ends three years after the last contact with the data subject.
11.3 After termination of the agreement concluded with the client, all data and/or data that can be traced back to the natural person will be removed three years after termination of the client’s guidance. The data that is necessary for the legal retention obligation (including DUO) will be retained for seven years. This data can be traced directly to the person by means of the citizen service number (BSN).
12.1 If the data subject is of the opinion that the provisions of these regulations are not being complied with, or if he has other reasons to complain, he must turn to the responsible party.
12.2 The person responsible will handle the complaint in accordance with the applicable complaints procedure.
Notification Board for the Protection of Personal Data
13.1 Harmonie Taal & Cultuur has reported the processing of personal data to the Dutch Data Protection Authority.
Information to employees
14.1 Harmonie Taal & Cultuur adds the privacy regulations as a standard appendix to the agreement with teachers and employees. The privacy regulations will be explained at the presentation.
14.2 The contract with the customer states that there are privacy regulations and where they can be viewed and that they can always be requested. The privacy regulations will also be included on the website of Harmonie Taal & Cultuur. The regulations will also be explained, w
when this is requested.